CRESTON PARENT/TEACHER ORGANIZATION

 

ARTICLE I

 

THE NAME OF THIS ORGANIZATION IS CRESTON PARENT/TEACHER ORGANIZATION (CPTO) OF THE CRESTON COMMUNITY CONSOLIDATED SCHOOL DISTRICT #161, CRESTON ILLINOIS.

 

ARTICLE II

 

THE MISSION OF CRESTON PARENT/TEACHER ORGANIZATION

 

  1. TO MAKE CRESTON SCHOOL A BETTER PLACE TO NURTURE AND EDUCATE OUR CHILDREN.

 

  1. TO OFFER ADDITIONAL SUPPORT FOR THE ENHANCEMENT OF EDUCATIONAL EQUIPMENT AND MATERIALS THROUGH THE UNITED EFFORTS OF THE COMMUNITY AND PARENTS UTILIZING FUNDRAISING AND COMMUNITY AWARENESS.

 

ARTICLE III

 

BASIC POLICIES

 

  1. THE ORGANIZATION SHALL NOT BE ASSOCIATED WITH ANY COMMERCIAL OR POLITICAL ESTABLISHMENT.

 

  1. THE ORGANIZATION SHALL WORK WITH THE SCHOOL TO PROVIDE QUALITY EDUCATION FOR ALL CHILDREN AND YOUTH, WITH THE UNDERSTANDING THAT THE DECISION MAKING PROCESS ESTABLISHING SCHOOL POLICY HAS BEEN DELEGATED TO THE CRESTON BOARD OF EDUCATION.

 

  1. NO PART OF THE NET EARININGS OF THE ORGANIZATION SHALL BE USED FOR THE BENEFIT OF OR DISTRIBUTED TO ITS MEMBERS, OFFICERS, OR OTHER PRIVATE PERSONS, EXCEPT FOR THOSE PERSONS WHO THE ORGANIZATION HAS AUTHORIZED PAYMENT FOR SERVICES RENDERED.

 

  1. UPON THE DISSOLUTION OF THIS ORGANIZATION, AFTER PAYING OUTSIDE DEBTS OF THE ORGANIZATION, THE REMAINING ASSETS SHALL BE DISTRIBUTED TO THE CRESTON COMMUNITY CONSOLIDATED SCHOOL DISTRICT #161 FUND.

 

  1. ALL FUNDS EXPENDED SHALL BE FOR THE INDIRECT OR DIRECT BENEFIT OF THE STUDENTS OF CRESTON COMMUNITY CONSOLIDATED SCHOOL DISTRICT #161.

 

ARTICLE IV

 

MEMBERSHIP

 

  1. ALL PARENTS OR LEGAL GUARDIANS OF THE STUDENTS OF CRESTON COMMUNITY CONSOLIDATED SCHOOL DISTRICT #161 ARE ENTITLED TO BE MEMBERS OF THIS ORGANIZATION WITHOUT MEMBERSHIP FEES OR DUES.

 

  1. MEMBERSHIP WITH THIS ORGANIZATION SHALL BE MADE AVAILABLE TO ANY PARENT OR LEGAL GUARDIAN, WITHOUT REGARD TO RACE, COLOR, CREED, OR NATIONAL ORIGIN.

 

  1. THE MEMBERSHIP YEAR SHALL BE FROM OCTOBER 1 TO SEPTEMBER 30, INCLUSIVE.

 

ARTICLE V

 

OFFICER ELECTION GUIDELINES

 

 

  1. THE OFFICERS OF THE ORGANIZATION WILL BE NOMINATED AND VOTED INTO OFFICE DURING THE SEPTEMBER MEETING EACH YEAR.

 

  1. THE OFFICERS OF THIS ORGANIZATION SHALL BE PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER.  SOME OF THE OFFICES WILL BE HELD BY TWO MEMBERS IN ORDER TO SHARE THE WORKLOAD.

 

  1. OFFICERS SHALL ASSUME THEIR OFFICIAL DUTIES AT THE OCTOBER CPTO MEETING AND SHALL SERVE FOR A TERM OF ONE (1) YEAR OR UNTIL THEIR SUCCESSORS ARE ELECTED AND ASSUME THEIR DUTIES.

 

  1. A VACANCY OCCURRING IN ANY OFFICE SHALL BE FILLED FOR THE REMAINING TERM BY ANY PERSON ELECTED BY A MAJORITY VOTE OF THOSE MEMBERS PRESENT AT A REGULAR OR SPECIAL MEETING.

 

ARTICLE VI

 

DUTIES OF OFFICERS

 

  1. THE PRESIDENT SHALL:
    1. PRESIDE AT ALL MEETINGS OF THIS ORGANIZATION.
    2. APPOINT SPECIAL COMMITTEES
    3. ENSURE THAT ALL IDEAS ARE PRESENTED AND CARRIED OUT FAIRLY AND IN ACCORDANCE TO THE MISSION OF THIS ORGANIZATION.
    4. BE RESPONSIBLE FOR PROVIDING A WRITTEN AGENDA FOR ALL MEETINGS OF THE ORGANIZATION.
  2. THE VICE PRESIDENT SHALL:
    1. PERFORM THE DUTIES OF THE PRESIDENT OR ANY OFFICE IN ABSENCE OR INABLITY TO SERVE.
    2. ACT AS CHAIRPERSON OF THE FINANCE COMMITTEE.
    3. HAVE THE AUTHORITY TO WRITE CHECKS ON THE CRESTON PARENT/TEACHER ORGANIZATION BANK ACCOUNT IN ABSENCE OF THE TREASURER OR AS NEEDED.

 

  1. THE SECRETARY SHALL:
    1. RECORD THE MINUTES OF ALL CPTO MEETINGS.
    2. MAINTAIN A CURRENT MEETING ATTENDANCE LIST.
    3. CONDUCT CORRESPONDENCE OF THE ORGANIZATION AS DIRECTED.
    4. DISTRIBUTE NOTICES OF UPCOMING MEETINGS AND EVENTS.

 

  1. THE TREASURER SHALL:
    1. RECEIVE ALL MONIES OF THE ORGANIZATION AND KEEP AN ACCURATE RECORD OF RECEIPTS AND EXPENDITURES.
    2. PLACE ALL MONIES IN A DEPOSITORY FINANCIAL INSTITUTION APPROVED BY THE ORGANIZATION.
    3. PRESENT A WRITTEN FINANCIAL STATEMENT AT EVERY MEETING OF THE ORGANIZATION AND A WRITTEN SUMMARY IN MAY.  A FULL REPORT IS TO BE PRESENTED AT THE SEPTEMBER MEETING.
    4. PAY OUT FUNDS IN ACCORDANCE WITH THE BUDGET AS APPROVED BY THE MEMBERSHIP WITH THE AUTHORIZED SIGNATURE OF THE TREASURER OR PRESIDENT.
    5. BE A MEMBER (EX-OFFICIO) OF THE FINANCE COMMITTEE.

 

  1. ALL OFFICERS SHALL:
    1. DELIVER TO THEIR SUCCESSORS ALL OFFICIAL MATERIAL WITHIN TEN (10) DAYS FOLLOWING THE MEETING AT WHICH THEIR SUCESSORS TAKE OFFICE.
    2. AUTOMATICALLY FORFEIT HIS/HER PLACE ON THE EXECUTIVE BOARD IF ABSENT FOR THREE (3) CONSECUTIVE MEETINGS AND WILL BE SO NOTIFIED

 

  1. THE FACULTY REPRESENTATIVES SHALL:
    1. ACT AS INFORMATION LIASON BETWEEN CRESTON PARENT/TEACHER ORGANIZATION AND THE CRESTON COMMUNITY CONSOLIDATED SCHOOL DISTRICT #161 FACULTY
    2. BE CHOSEN BY THE SCHOOL AT THE ELECTION MEETING.

 

ARTICLE VII

 

MEMBERSHIP

 

  1. THE ORGANIZATION SHALL:
    1. CONSIST OF ANY PARENT OR LEGAL GUARDIAN OF A CRESTON COMMUNITY CONSOLIDATED SCHOOL STUDENT.
    2. REVIEW TENTATIVE BUDGET FROM THE FINANCE COMMITTEE AS A PROPOSED BUDGET OF THE ORGANIZATION.
    3. APPROVE EXPENDITURES OF THE ORGANIZATION’S FUNDS WITHIN THE LIMIT OF THE BUDGET.
    4. EXERCISE THE RIGHT TO VOTE ON ANY ISSUE PRESENTED OR MOTION PROPOSED.
    5. SCHEDULE AT LEAST FOUR (4) MEETINGS WITHIN ONE (1) MEMBERSHIP YEAR WITH REQUIRED MEETINGS IN SEPTEMBER AND APRIL.
    6. SCHEDULE OTHER MEETINGS AS NEEDED.
    7. HOLD SPECIAL MEETINGS, WHICH MAY BE CALLED BY THE PRESIDENT OR BY A MAJORITY VOTE.
    8. CREATE SUCH AD HOC COMMITTEES AS IT MAY DEEM NECESSARY.
    9. RECOGNIZE THE FISCAL YEAR BEGINNING OCTOBER 1ST AND END SEPTEMBER 30TH.

 

ARTICLE VIII

 

PARLIMENTARY AUTHORITY

 

ROBERT’S RULES OF ORDER, NEWLY REVISED SHALL BE USED AS A SOURCE OF REFERENCE FOR THIS ORGANIZATION AND ITS OFFICERS.

 

ARTICLE IX

 

AMENDMENTS

 

THESE BYLAWS MAY BE AMENDED AT ANY REGULAR MEETING OF THIS ORGANIZATION BY A TWO-THIRDS (2/3) VOTE OF THE MEMBERS PRESENT AND VOTING.  NOTICE OF ANY AMENDMENT IS TO BE GIVEN TO ALL MEMBERS AT A REGULAR MEETING PRIOR TO THE MEETING THAT THE AMENDMENT IS TO BE CONSIDERED AND A MAJORITY ATTENDANCE IS PRESENT.